Privacy

Note that this is not legal advice and you should consult a qualified attorney in the jurisdictions in which you operate if you have further questions about your specific application.

Privacy policy

Welcome to our website! The protection and security of your personal information whilst using our website is very important to us. We would therefore like to take this opportunity to inform you about which of your personal data we collect when you visit our website and for what purposes this data is used. Personal data refers to specific details relating to the personal or factual circumstances of an identified or identifiable natural person (data subject), e.g. name, address, email addresses, user behaviour. This is therefore data that enables us to identify you. In addition, you will also find some information here regarding data processing activities outside this website (e.g. video conferences).

Person responsible for data processing

Data controller

For the processing of personal data within the meaning of the EU General Data Protection Regulation (GDPR)

WestWood® Kunststofftechnik GmbH
An der Wandlung 20
32469 Petershagen
Phone: +49 5702 8392-0
E-mail: info(at)westwood.de

Data Protection Officer

exkulpa gmbh
Waldfeuchter Str. 266
52525 Heinsberg
Phone: +49 2452 / 99 33 11
E-mail: datenschutz(at)westwood.de

General information

In addition to the data you actively provide to us on this page (e.g. via our contact form), we collect certain technical data. This so-called metadata is automatically transmitted from your computer to our servers as soon as you access our website (including browser, operating system and timestamp). We use this data to ensure our website is displayed correctly. In addition, we may collect data via integrated third-party providers (e.g. for external media such as map services or analytics tools). We explain the specific purposes and legal bases for this in the course of this privacy policy.

Retention period

Unless a specific retention period is stated within this privacy policy, we will retain your personal data for as long as the purpose of the data processing remains valid. If you submit a legitimate request for erasure or withdraw your consent, we will erase your data. Statutory retention obligations remain unaffected.

Legal bases for data processing

If you have consented to data processing, the processing of your personal data is carried out on the basis of Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, where special categories of data are processed in accordance with Article 9(1) of the GDPR. Where you have given your explicit consent to the transfer of personal data to third countries, the data is also processed in accordance with Article 49(1)(a) of the GDPR. If you have consented to the storage of cookies or to access to information on your device (e.g. through device fingerprinting), data processing also takes place on the basis of Section 25(1) of the TDDDG. You may withdraw your consent at any time. Where your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data in accordance with Article 6(1)(b) of the GDPR. Furthermore, we process your data where this is necessary to comply with a legal obligation, on the basis of Article 6(1)(c) of the GDPR. Data processing may also take place on the basis of our legitimate interest in accordance with Article 6(1)(f) of the GDPR. The following sections of this privacy policy provide information on the respective legal bases in individual cases.

Note on data transfers to third countries and US companies without DPF certification

Please note that we use tools provided by companies based in third countries where data protection standards are not adequate or in the USA, and which are not covered by the EU-US Data Protection Framework (DPF). When using these tools, your personal data may be transferred to and processed in these countries. Please note that in these third countries, a level of data protection comparable to that of the EU cannot be guaranteed.

We would like to clarify that the US generally offers a level of data protection comparable to that of the EU. The transfer of data to the US is permitted if the recipient holds DPF certification or provides appropriate additional safeguards. Information on data transfers to third countries, including data recipients, can be found in our Privacy Policy.

Automated decision-making

Your personal data is not processed for the purposes of automated decision-making.

Your rights

As a data subject under the General Data Protection Regulation (GDPR), you have the following rights:

Right of access: You have the right to request confirmation from us as to whether your personal data is being processed and, if so, to receive further information about the processing and copies of the data being processed (Art. 15 GDPR).
Right to rectification: You have the right to request the immediate rectification of inaccurate personal data concerning you and, where applicable, the completion of incomplete personal data (Article 16 of the GDPR).
Right to erasure: You have the right to request the erasure without undue delay of personal data concerning you where the legal conditions are met, in particular where the data is no longer necessary for the purposes for which it was collected and the processing is unlawful (Article 17 of the GDPR).
Right to restriction of processing: You have the right to request that we restrict the processing of your personal data where the legal conditions are met, in particular where you contest the accuracy of the data, the processing is unlawful and you object to erasure (Article 18 of the GDPR).
Right to data portability: You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format, and you have the right to transmit this data to another controller without hindrance from us, provided this is technically feasible (Article 20 of the GDPR).
Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you, where the processing is carried out on the basis of Article 6(1)(e) or (f) of the GDPR (Article 21 of the GDPR).
Right to withdraw consent: You have the right to withdraw your consent to the processing of personal data at any time with effect for the future. Withdrawing your consent does not affect the lawfulness of processing carried out on the basis of your consent prior to its withdrawal (Article 7(3) of the GDPR).
Right to lodge a complaint with a supervisory authority: You have the right to lodge a complaint with a data protection supervisory authority if you consider that the processing of your personal data infringes the GDPR (Article 77 of the GDPR).

Further data processing operations

General information obligations

This information is intended for customers, prospective customers, suppliers and employees. We process your personal data for the following purposes:

To fulfil our contractual obligations towards you (Article 6(1)(b) of the GDPR).
To carry out pre-contractual obligations (Article 6(1)(b) of the GDPR).
To respond to enquiries (Article 6(1)(b) of the GDPR).
Where you have given us your consent to process your personal data for specific purposes (such as to receive our newsletter), data processing takes place on the basis of your consent (Article 6(1)(a) of the GDPR).
To comply with legal obligations to which our company is subject (Article 6(1)(c) of the GDPR).
Where necessary, we also process your data to safeguard our legitimate interests, in particular to assert legal claims and defend ourselves in legal disputes, or to ensure IT security; to consult with and exchange data with credit reference agencies to assess creditworthiness and default risks; for direct marketing and market research, provided you have not objected to the use of your data for this purpose; in connection with measures relating to business management and the further development of services and products; in connection with measures relating to product and sales optimisation; in connection with risk management measures; and for the prevention or investigation of criminal offences (Article 6(1)(f) of the GDPR).

Categories of recipients of personal data

Within our company, only those employees who absolutely need the data to perform their duties have access to it (need-to-know principle). Individual processes and services are carried out by carefully selected service providers, commissioned in accordance with data protection regulations, who are based within the EEA. Where service providers commissioned by us gain access to personal data whilst performing their services, data processing agreements have been concluded with them in accordance with Article 28(3) of the GDPR.

Duration of data retention

The data we process is stored for the duration of the contractual relationship and its fulfilment, and in compliance with statutory retention periods. These include, in particular, retention obligations under commercial and tax law as set out in the German Commercial Code (HGB) and the German Fiscal Code (AO). The standard retention and documentation periods are therefore up to ten years. If no contractual relationship is established, we process the data only for as long as is necessary for the specific purpose.

Cookies

Cookies are small text files stored by your browser on your device to retain certain information whilst you are using the website. Cookies enable us to improve various aspects of our website and make your visit more convenient.

There are various types of cookies, each serving different purposes. Temporary cookies, also known as session cookies, are stored only for the duration of your use of the website and are automatically deleted when you close your browser. Persistent cookies, on the other hand, remain stored on your device for a longer period and enable us to recognise you and your preferences when you visit the website again.

Cookies can also be categorised as first-party cookies and third-party cookies. First-party cookies are set by our website, whilst third-party cookies are set by other websites or service providers whose content is integrated into our website, such as plugins or analytics tools.

Cookies are used for various purposes, such as ensuring the website functions properly, storing user settings, compiling anonymous statistics on user behaviour, or displaying personalised content and advertising. The legal basis for the use of cookies varies depending on the purpose of the cookies. In some cases, the setting of cookies is based on your legitimate interest pursuant to Article 6(1)(f) of the GDPR, in order to make our website functional and user-friendly. As the website operator, we have a legitimate interest in storing necessary cookies to ensure the technically flawless and optimised provision of our services. Where we seek your consent to the use of cookies, processing is carried out on the basis of Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TDDDG. You may withdraw your consent at any time.

Consent via Cookiebot

Our website uses Cookiebot’s consent technology to obtain your consent to the storage of certain cookies on your device or to the use of certain technologies, and to document this in accordance with data protection regulations. The provider of this technology is Cybot A/S, Havnegade 39, 1058 Copenhagen, Denmark (hereinafter ‘Cookiebot’).

When you visit our website, a connection is established with Cookiebot’s servers to obtain your consents and other declarations regarding the use of cookies. A cookie is set in your browser to enable us to record and document your consent or withdrawal of consent. This data is stored until you delete the cookie, request that we delete the data, or the purpose for which the data is processed no longer applies. Statutory retention obligations remain unaffected.

Cookiebot is used to obtain the legally required consents for the use of cookies. The legal basis for this is Article 6(1)(c) of the GDPR.

Data processing on behalf of a third party

To ensure that personal data is processed in accordance with our specifications and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider.

Data processing in detail

Below, we provide information on the individual processing operations, the scope and purpose of data processing, the legal basis, the obligation to provide your data and the respective retention period. No automated decision-making, including profiling, takes place in individual cases.

Provision of the website

When you access and use our website, we collect the personal data that your browser automatically transmits to our server. The following information is temporarily stored in a so-called log file:

IP address of the requesting computer
Date and time of access
Name and URL of the file accessed
Website from which the access originated (referrer URL)
Browser used and, where applicable, your computer’s operating system, as well as the name of your internet service provider

Our website is not hosted by us directly, but by a service provider who processes the aforementioned data on our behalf in accordance with Article 28 of the GDPR for the purpose of providing the website.

The use of the hosting provider is for the purpose of fulfilling our contractual obligations towards our potential and existing customers (Article 6(1)(b) of the GDPR) and in the interest of ensuring the secure, fast and efficient provision of our online services by a professional provider (Article 6(1)(f) of the GDPR).

We use the following hosting provider:

IOK GmbH & Co. KG
Brockweg 17
33415 Verl

Contact form

Nature and scope of processing

When you send us enquiries (e.g. via the contact form, by email or by telephone), we store all data arising from this (e.g. name, email address, subject of the enquiry, etc.). We require this data to process your enquiry and to be able to answer any follow-up questions. We will not pass on this data without your consent.

Purpose and legal basis

The processing of this data is carried out on the basis of Article 6(1)(b) of the GDPR, provided that your enquiry relates to the performance of a contract or is necessary for the implementation of pre-contractual measures. Otherwise, the processing is based on our legitimate interest in the effective handling of enquiries addressed to us (Article 6(1)(f) of the GDPR) or on your consent (Article 6(1)(a) of the GDPR) if you have previously given it.

Retention period

The data you enter in the contact form will remain with us until you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies (e.g. once your enquiry has been fully processed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Referral to Sub-processors

If you use our online tool for specialist processing, we will forward the details you have provided in the form, including your email address and telephone number, to the selected specialist processors for the purpose of preparing a quotation.

The processing of this data is based on Article 6(1)(b) of the GDPR, provided that your enquiry relates to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of enquiries addressed to us (Article 6(1)(f) of the GDPR) or on your consent (Article 6(1)(a) of the GDPR), provided that this has been requested.

The data you enter in the form will be retained by us until you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies (e.g. once your enquiry has been processed). Mandatory legal provisions – in particular retention periods – remain unaffected. For information on data processing by the data processor, please refer to the privacy policy of the relevant provider.

Contact form for job applicants

Nature and scope of processing

We collect and process the personal data of job applicants. Such data processing may also take place electronically, for example, when applicants submit their application documents to us by email or via a web form on our website. On our website, we offer you the option of submitting applications for advertised vacancies to us by email.

Purpose and legal basis

We process applicants’ personal data in accordance with legal requirements for the purpose of establishing an employment relationship (Article 6(1)(b) of the General Data Protection Regulation ( ) of the GDPR). You are not obliged to provide us with this data. However, without this data, we cannot carry out an application process with you.

If your application is successful, the data you have submitted will be stored in our data processing systems on the basis of Article 6(1)(b) of the GDPR and, insofar as you provide us with special categories of personal data, such as health information, on the basis of Article 9(2)(b) for the purpose of carrying out the employment relationship.

We also use the professional networking services LinkedIn and XING to approach potential candidates. In this regard, the operators of these networks act on our behalf as data processors in accordance with our instructions. The legal basis for data processing when approaching potential candidates on our behalf is Article 6(1)(f) of the GDPR (our legitimate interests). If, as a result of such contact, you send us your application, we will process your data for the purpose of establishing an employment relationship as described above, on the basis of Article 6(1)(b) of the GDPR.

Retention period

In the event of a rejection, your data will be stored for a period of 6 months following the conclusion of the application process. This is done to safeguard our legitimate interests, in order to assess whether we may need the data to defend against any claims arising in connection with the application process. We are then obliged to delete or anonymise your data. In this case, the data will only be available to us as so-called metadata without any direct personal reference for statistical analysis (for example, the proportion of female and male applicants, the number of applications per period, etc.).

If it becomes apparent that further storage of the data is necessary after the expiry of the six-month period to safeguard our legitimate interests (e.g. due to an impending or pending legal dispute), the data will only be deleted once the purpose for its continued retention no longer applies. The legal basis for this further data retention is our legitimate interests in the assertion, exercise or defence of civil law claims (Article 6(1)(f) of the GDPR in conjunction with Section 24(1)(2) of the BDSG or, where special categories of personal data are stored, Article 9(2)(f) of the GDPR in conjunction with Section 24(2) of the BDSG).

Inclusion in the candidate pool

As part of the application process, we offer applicants the opportunity to be included in our ‘talent pool’ for a period of 24 months on the basis of consent within the meaning of Article 6(1)(a) and Article 9(2)(a) of the GDPR. If you have provided special categories of personal data in your application, such as health information, your consent also extends to this data. You are not obliged to provide us with your application data for our talent pool. However, without this data, we cannot consider you for future vacancies unless you submit a new application.

Consent to the inclusion of application data in the Talent Pool is voluntary and may be withdrawn at any time with future effect. Withdrawal of consent does not affect the lawfulness of data processing carried out on the basis of consent up to the point of withdrawal.

Your application documents will be deleted from the talent pool at the latest upon expiry of the retention period, or in the event of a withdrawal of consent or the acceptance of a job offer from one of the companies responsible for the talent pool.

If, as part of the application process, you receive and accept an offer of employment with us, we or the relevant company will store the personal data collected during the application process for the purpose of managing the employment relationship. The legal basis for this data processing is Article 6(1)(b) of the GDPR or, insofar as you provide us with special categories of personal data, such as health information, Article 9(2)(b).

Applicant management via perbit (myjobboard.de)

We use the HR and applicant management software myjobboard to publish job vacancies on our website and to enable online applications. The provider of myjobboard is perbit Software GmbH, Siemensstraße 31, 48341 Altenberge. In this context, perbit Software GmbH acts as our data processor in accordance with Article 28 of the GDPR. The basis for this processing is a data processing agreement between us, as the data controller, and the provider. Further information on data processing can be found in the privacy policy of perbit Software GmbH at perbit.com/datenschutz/.

Social media presence

We maintain public profiles on various social media platforms via our website. You can find more detailed information on the social media platforms we use in the relevant sections of our privacy policy.

Social networks such as Facebook, X and others can analyse your user behaviour in detail when you visit their websites or a website featuring integrated social media content (e.g. ‘Like’ buttons or advertising banners). Visiting our social media pages triggers numerous data processing operations relevant to data protection:

If you are logged into your social media account and visit our social media presence, the operator of the social media portal may link this visit to your user account. However, your personal data may also be collected even if you are not logged in or do not have an account with the relevant social media portal. In this case, data is collected, for example, via cookies stored on your device or by recording your IP address.

Using the data collected in this way, the operators of the social media platforms can create user profiles that record your preferences and interests. This enables interest-based advertising to be displayed to you both on and off the respective social media platform . If you have an account with the relevant social network, interest-based advertising may be displayed on all devices on which you are logged in or have previously been logged in.

Please note that we are not able to track all data processing activities on social media platforms. Depending on the provider, further processing operations may therefore be carried out by the operators of the social media platforms. For details, please refer to the terms of use and privacy policies of the respective social media platforms.

Legal basis for data processing

Our social media presence serves to ensure the most comprehensive online presence possible. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. The analysis processes initiated by the social networks may be based on different legal grounds, which must be specified by the operators of the social networks (e.g. consent within the meaning of Article 6(1)(a) of the GDPR).

Data controller and exercising of rights

When you visit our social media pages (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered by that visit. You may, in principle, exercise your rights (right of access, rectification, erasure, restriction of processing, data portability and the right to lodge a complaint) both with us and with the operator of the relevant social media portal (e.g. Facebook).

Despite our joint responsibility with the social media platform operators, we do not have full control over the data processing operations carried out by the social media platforms. Our options depend largely on the corporate policy of the respective provider.

Duration of data storage

Data collected directly by us via our social media presence will be deleted from our systems as soon as you request us to delete it, withdraw your consent to its storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions – in particular retention periods – remain unaffected.

We have no influence over the duration for which your data is stored by the operators of social networks for their own purposes. For further details, please contact the operators of the social networks directly (e.g. via their privacy policy, see below).

Facebook page

Our company has a profile on Facebook. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (hereinafter ‘Meta’). According to Meta, the data collected is also transferred to the USA and other third countries.

We have entered into a joint processing agreement (Controller Addendum) with Meta. This agreement sets out which data processing operations we and Meta are responsible for when you visit our Facebook page. You can view the agreement via the following link: www.facebook.com/legal/terms/page_controller_addendum.

You can adjust your advertising settings yourself in your user account. To do so, click on the following link and log in: www.facebook.com/settings.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when data is processed in the USA. Certification under the DPF obliges companies to adhere to these data protection standards.

Data transfers to the US are based on the European Commission’s Standard Contractual Clauses. Further details can be found here: www.facebook.com/legal/EU_data_transfer_addendum and de-de.facebook.com/help/566994660333381.

For further information, please refer to Facebook’s privacy policy: https://www.facebook.com/about/privacy/.

Instagram page

Our company has a profile on Instagram. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to adhere to these data protection standards.

For further information on how your personal data is handled, please refer to Instagram’s privacy policy: https://help.instagram.com/519522125107875.

LinkedIn page

Our company has a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

If you wish to disable LinkedIn advertising cookies, please use the following link: www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to adhere to these data protection standards.

Data transfers to the US are based on the European Commission’s Standard Contractual Clauses. Further details can be found here: www.linkedin.com/legal/l/dpa and www.linkedin.com/legal/l/eu-sccs.

For further information on how your personal data is handled, please refer to LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy.

XING page

We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. For details on how they handle your personal data, please refer to XING’s privacy policy: https://privacy.xing.com/de/datenschutzerklaerung.

YouTube

We have a profile on YouTube. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. For details on how they handle your personal data, please refer to YouTube’s privacy policy: policies.google.com/privacy.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to adhere to these data protection standards.

Video Conferences

Data processing

We use online conferencing tools to communicate with our customers. The specific tools we use are listed below. When you communicate with us via video or audio conference, your personal data is collected and processed by us and the provider of the relevant tool.

The tools collect the data you provide, including your email address and telephone number. They also process the duration of the conference, when you joined the conference, the number of participants and other metadata.

In addition, the tool provider processes all technical data required to facilitate the conference. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speakers, and the type of connection.

If you share content via this service, it is stored on the providers’ servers. This includes cloud recordings, chat messages, voice messages, and any photos and videos you have shared whilst using this service.

Please note that we do not have full control over the data processing operations carried out by the tools used. For further details on data processing by the conferencing tools, please refer to the privacy policies of the respective tools used.

Purpose and legal basis

The conferencing tools are used to communicate with prospective or existing contractual partners or to provide specific services to our customers (Article 6(1)(b) of the GDPR). Furthermore, the use of these tools serves to generally simplify and speed up communication with us or our company (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). If you have previously given your consent to data processing, the processing of your data takes place solely on the basis of Article 6(1)(a) of the GDPR; you may withdraw your consent at any time.

Retention period

Data collected directly by us via the video and conferencing tools will be deleted from our systems as soon as you request us to do so, withdraw your consent to storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence over the retention period of your data stored by the operators of the conferencing tools for their own purposes. For further details, please contact the operators of the conferencing tools directly.

Conference tools used

We use the following tools for video conferencing:

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to the Microsoft Teams privacy policy: privacy.microsoft.com/de-de/privacystatement.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to adhere to these data protection standards.

Data transfers to the USA are based on the European Commission’s Standard Contractual Clauses. Further details can be found here: privacy.microsoft.com/de-de/privacystatement.

Data processing

To ensure that personal data is processed in accordance with our specifications and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider. Website visitors’ data is processed solely in accordance with our instructions and in compliance with the GDPR.

Change settings for the use of cookies

Services and tools used

Hotjar

Our website uses services and features provided by Hotjar, an analytics tool operated by Hotjar Limited, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta, Europe.

Nature and scope of data processing

Hotjar enables us to analyse user behaviour on our website. This analysis records your mouse movements, how long you view specific content, and other interactions. Hotjar then generates ‘heatmaps’ that show us which areas of the website are most frequently visited by users.

In addition, Hotjar provides us with information on how long you stay on a page, when you leave it, and when you abandon your entries in a contact form. As a visitor to our website, you also have the option to provide direct feedback on the website. Hotjar uses technologies (such as cookies or fingerprinting systems) to recognise website visitors on repeat visits.

Legal basis

The processing of personal data is carried out on the basis of Article 6(1)(f) of the GDPR, as we have a legitimate interest in analysing website usage in order to optimise our online presence and services. If you have given your consent to data processing by Hotjar on this website, the processing is carried out on the basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG. You may withdraw your consent at any time.

Disabling Hotjar

If you object to the processing of your personal data by Hotjar, you can disable tracking. Please note that this must be done separately for each browser or device. Detailed instructions on how to do this can be found at www.hotjar.com/opt-out. Further information on the processing of your user data can be found in Hotjar’s privacy policy at www.hotjar.com/privacy.

Data processing on behalf of the controller

To ensure that personal data is processed in accordance with our guidelines and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with Hotjar.

Google Tag Manager

On this website, we use services and functions provided by Google Tag Manager, which is offered by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that enables us to implement other tools on our website. It does not create user profiles, does not store cookies and does not carry out independent analyses. However, your IP address is recorded and may be transferred to the USA. Google Tag Manager itself is used solely for the management of these tools, which are integrated via it.

Purpose & Legal Basis

When using Google Tag Manager on this website, we rely on Article 6(1)(f) of the GDPR as the legal basis, as we have a legitimate interest in implementing and managing tracking tools on this website quickly and easily. If you have previously given your consent to data processing on this website via Google Tag Manager, the processing of your data takes place solely on the legal basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG. You may withdraw your consent at any time.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to comply with these data protection standards. Further information is available at: www.dataprivacyframework.gov/s/participant-search/participant-detail

Google DoubleClick

On this website, we use services and functions provided by Google DoubleClick, offered by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Nature and scope of data processing

Google DoubleClick enables us to display targeted adverts in Google applications that match users’ interests. In order to provide relevant adverts, Google DoubleClick must identify users and link their website visits, clicks and other information to their user behaviour. To do this, Google DoubleClick uses cookies and technologies to recognise users and creates pseudonymised user profiles based on the data collected.

You can opt out of this personalised advertising in your personal Google account at policies.google.com/technologies/ads and adssettings.google.com/authenticated.

Legal basis

When using Google DoubleClick, we rely on Article 6(1)(f) of the GDPR as the legal basis, as we have a legitimate interest in analysing the use of our website. This enables us to optimise our online presence and the services we offer you. If you have previously given your consent to data processing by Google DoubleClick on this website, the processing of your data takes place on the legal basis of Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TDDDG. You may withdraw your consent at any time.

Google API

On our website, we use the services and functions of Google APIs, provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Nature and scope of data processing

Google APIs allow us to access additional services and data from Google. When using these services, your IP address is transmitted to Google Ireland Limited. Please note that we provide specific information in our privacy policy for each additional Google service that we use. Further information on Google APIs and data protection can be found in Google’s privacy policy: policies.google.com/privacy.

Legal basis

We use Google APIs on the basis of our legitimate interests (i.e. the interest in optimising our online offering), in accordance with Article 6(1)(f) of the GDPR. Where we obtain consent (e.g. consent to the storage of cookies), data processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR; you may withdraw this consent at any time.

Data processing on behalf of a third party

To ensure that personal data is processed in accordance with our specifications and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider.

Google Ads

On this website, we use services and features provided by Google Ads, which are offered by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Nature and scope of data processing

With the help of Google Ads, we can display online advertisements in the Google search engine or on other websites when users search for specific terms. In addition, advertisements can be displayed to specific target groups based on user data. For example, the advertisements are tailored to users’ interests and location. We analyse this user data and the number of clicks to measure the success of our advertisements.

Legal basis

When using Google Ads, we rely on Article 6(1)(f) of the GDPR as the legal basis, as we have a legitimate interest in analysing the use of our website in order to successfully market our services and products.

The transfer of your personal data to the USA is based on the EU Commission’s Standard Contractual Clauses. Further information on this can be found at policies.google.com/privacy/frameworks and privacy.google.com/businesses/controllerterms/mccs/.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the US which aims to ensure compliance with European data protection standards when processing data in the US. Certification under the DPF requires companies to comply with these data protection standards. Further information is available at: www.dataprivacyframework.gov/s/participant-search/participant-detail

Google Analytics

On this website, we use services and functions provided by Google Analytics, offered by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Nature and scope of data processing

Google Analytics enables us, as the website operator, to determine how our website is used. Through this analysis, we learn how often our website is visited, how long visitors stay on the site and what devices or systems they use to access the website. We can also track your mouse movements and clicks. To do this, Google Analytics uses machine learning and other technologies to analyse and supplement your data. The data collected is usually processed on Google’s servers in the USA.

Legal basis

When using Google Analytics, we rely on Article 6(1)(f) of the GDPR as the legal basis for the storage and analysis of personal data, as we have a legitimate interest in analysing the use of our website. This enables us to optimise our online offering for you. If you have previously given your consent to data processing by Google Analytics on this website, the processing of your data takes place solely on the legal basis of Article 6(1)(a) of the GDPR. You may withdraw your consent at any time.

The transfer of your personal data to the USA is based on the EU Commission’s Standard Contractual Clauses. Further information on this can be found at privacy.google.com/businesses/controllerterms/mccs/.

Data processing on behalf of the controller

To ensure that personal data is processed in accordance with our specifications and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider.

Retention period

Google stores data linked to cookies, user IDs or advertising IDs for two months; after that, it is anonymised or deleted. Further information on the retention period and the deletion of your data can be found at https://support.google.com/analytics/answer/7667196?hl=de.

YouTube with enhanced data protection

This website embeds videos from YouTube. The operator is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. We use YouTube in enhanced privacy mode. According to YouTube, this mode ensures that no information about visitors to the website is stored before the video is viewed. However, the enhanced privacy mode does not necessarily prevent data from being shared with YouTube partners. YouTube establishes a connection to the Google DoubleClick network, regardless of whether you watch a video.

When you play a YouTube video on this website, a connection is established with YouTube’s servers. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you also allow YouTube to associate your browsing behaviour with your personal profile. You can prevent this by logging out of your account. Once a video has started playing, YouTube may store various cookies on your device or use similar recognition technologies, such as device fingerprinting. This enables YouTube to obtain information about visitors to this website. This information is used, amongst other things, to collect video statistics, improve user experience and prevent fraud. It cannot be ruled out that further data processing operations may take place after a video has started, over which we have no control.

Legal basis

The use of YouTube is based on our legitimate interest in presenting our online services in an appealing manner (Article 6(1)(f) of the GDPR). Where consent has been sought, the processing of data takes place exclusively on the basis of your consent in accordance with Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG. This consent may be withdrawn at any time.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to comply with these data protection standards.

Further information on data protection at YouTube can be found in the privacy policy: https://policies.google.com/privacy?hl=de.

Google Fonts

Nature and scope of data processing

This website uses web fonts to ensure consistent display of fonts provided by Google. When you visit the page, your browser loads the required web fonts into your browser cache so that text and fonts are displayed correctly. To do this, the browser you are using establishes a connection to Google’s servers. As a result, Google becomes aware of your IP address.

Legal basis

The use of Google Web Fonts is based on our legitimate interest in ensuring a consistent display of the typography on our website (Article 6(1)(f) of the GDPR). If consent has been requested (e.g. consent to the storage of cookies), the processing of data takes place exclusively on the basis of your consent in accordance with Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG. This consent may be withdrawn at any time. If your browser does not support web fonts, a standard font from your computer will be used. Further information on Google Web Fonts can be found here: developers.google.com/fonts/faq. Google’s privacy policy can be found here: policies.google.com/privacy.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to comply with these data protection standards. Further information is available at: www.dataprivacyframework.gov/s/participant-search/participant-detail

Usercentrics

We use Usercentrics’ consent technology to obtain your consent to the storage of certain cookies on your device or to the use of certain technologies, and to document this in accordance with data protection regulations. The provider is Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich (hereinafter “Usercentrics”).

When you visit our website, the following personal data is transmitted to Usercentrics:

• Your consent(s) or the withdrawal of your consent(s)

• Your IP address

• Information about your browser

• Information about your device

• The time of your visit to the website

In order to be able to record and document your consent or withdrawal of consent, the provider sets a cookie in your browser. This data is stored until you delete the cookie, request that we delete the data, or the purpose for which the data is processed no longer applies. Statutory retention obligations remain unaffected.

Usercentrics is used to obtain the legally required consents for the use of certain technologies. The legal basis for this is Article 6(1)(c) of the GDPR.

Friendly Captcha

Nature and scope of processing

We have integrated components from Friendly Captcha into our website. Friendly Captcha is a service provided by Friendly Captcha GmbH and enables us to distinguish whether a contact enquiry originates from a natural person or is generated automatically by a programme. When you access this content, you establish a connection to servers operated by Friendly Captcha GmbH, Am Anger 3-5, 82237 Woerthsee, Germany, whereby your IP address and, where applicable, browser data such as your user agent are transmitted. Furthermore, Friendly Captcha records the user’s time spent on the site and mouse movements in order to distinguish automated requests from those made by humans. This data is processed exclusively for the purposes mentioned above and to maintain the security and functionality of Friendly Captcha.

Purpose and legal basis

The use of Friendly Captcha is based on your consent in accordance with Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG.

Retention period

We have no influence over the specific retention period of the processed data; this is determined by Friendly Captcha GmbH. Further information can be found in the privacy policy for Friendly Captcha: https://friendlycaptcha.com/de/privacy/.

Hotjar Behaviour Analytics

Nature and scope of processing

We have integrated Hotjar into our website. Hotjar is a service provided by Hotjar Ltd. and offers optimisation tools that analyse the behaviour and feedback of users of our website using analytics and feedback tools.

Hotjar uses cookies and other browser technologies to analyse user behaviour and recognise users.

This information is used, amongst other things, to compile reports on website activity and to statistically analyse visitor data. Furthermore, Hotjar records clicks, mouse movements and scroll depths to create so-called heatmaps and session replays.

In this case, your data is transferred to the operator of Hotjar, Hotjar Ltd, Level 2, St Julians Business Centre, 3 Elia Zammit Street, St Julians, STJ 3155, Malta.

Purpose and legal basis

The use of Hotjar is based on your consent in accordance with Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG.

Retention period

We have no influence over the specific retention period of the processed data; this is determined by Hotjar Ltd. Further information can be found in Hotjar’s privacy policy: https://www.hotjar.com/privacy/.

Cookiebot CDN

Nature and scope of processing

We use Cookiebot CDN to ensure the proper delivery of our website’s content. Cookiebot CDN is a service provided by Cybot A/S, which acts as a Content Delivery Network (CDN) on our website to ensure the functionality of other services provided by Cybot A/S. A separate section in this privacy policy covers these services. This section deals solely with the use of the CDN.

A CDN helps to deliver content from our online offering – in particular files such as graphics or scripts – more quickly with the aid of servers distributed regionally or internationally. When you access this content, you establish a connection to servers belonging to Cybot A/S, Havnegade 39, 1058 Copenhagen, Denmark, whereby your IP address and, where applicable, browser data such as your user agent are transmitted. This data is processed exclusively for the purposes stated above and to maintain the security and functionality of the Cookiebot CDN.

Purpose and legal basis

The use of the Content Delivery Network is based on our legitimate interests, i.e. our interest in the secure and efficient provision and optimisation of our online services in accordance with Article 6(1)(f) of the GDPR.

Retention period

We have no influence over the specific retention period of the processed data; this is determined by Cybot A/S. Further information can be found in the privacy policy for Cookiebot CDN: https://www.cookiebot.com/de/privacy-policy/.

Use of the AUSSCHREIBEN.DE platform

On our website, we use services provided by the AUSSCHREIBEN.DE platform to enable you to select and download our tender documents in a convenient manner. AUSSCHREIBEN.DE uses various technologies for session recognition, including cookies and services such as Google Analytics and Microsoft Application Insights. For further information on cookie options and the collection of personal data, please refer to the privacy policy of the data controller, AUSSCHREIBEN.DE.